A Step-By-Step Guide To Planning A Bar Or Bat Mitzvah

Although your child may have just hit double digits, it’s likely you’re already dreaming about his or her upcoming bar/bat mitzvah. Many synagogues assign dates two, three, or even four years in advance, so there’s no reason you can’t start looking for a place to host your celebration, asking for business cards when you hear a DJ you like, or thinking about a theme as you start the planning process. After all, the more you do in advance, the more relaxing the last few months and weeks leading up to your simcha will be. Here’s a timeline to keep you on track:

2-3 Years Before:
Get the date from your synagogue.

Start thinking about what this rite of passage means to your family and your child and about what type of celebration you want to have.

12-18 Months Before:
Draft a guest list so you have an estimate of the number of people (this will help you choose the venue).

Decide on a style for the event that suits your child, family, and budget so you’ll know what to look for.

Ask friends and relatives who have planned similar events for advice and recommendations.

Get price quotes from potential caterers, photographers, entertainers, venues, and party planners. Give deposits to any you’re seriously considering, keeping in mind that the money may be non-refundable.

1 Year Before:
Lock in a location, band or DJ, caterer, and photographer/videographer.

If you’re using a theme or color scheme for the event, choose it now to help in related decisions.

Book a block of rooms at a nearby hotel.

Send out save-the-date cards. This is especially important if your event is over a holiday weekend or you have many out-of-town guests who will need to purchase plane tickets. Include hotel information for advance reservations.

Look up your child’s Torah portion and discuss its meaning. Help your child choose a mitzvah project.

6-8 Months Before:
Have your child begin tutoring to learn the Torah portion. Make time for such appointments, studying, and meetings with the rabbi and cantor.

Develop a guest list with current addresses. Set up a spreadsheet to keep track of RSVPs, presents received, and when thank you notes are sent.

Select and order invitations, thank you notes, and personalized kippot.

Choose and order centerpieces, decorations, and party favors.

Organize photos for a video montage or sign-in board.

Plan any other events for the bar/bat mitzvah weekend, such as a Friday evening Shabbat dinner or a Sunday brunch.

3 Months Before:
Finalize menu, centerpieces, and decorations.

Shop for clothing for all family members. (Wait until one month beforehand to have a growing boy’s suit tailored.)

2 Months Before:
Weigh invitations to ensure proper postage, then mail­—the earlier the better. If you get lots of regrets, you may still have time to invite some people from your second-tier list.

If you’re holding a candle lighting ceremony, choose the people to be honored, work with your child to write any introductions, and choose corresponding music.

Develop a timeline for the event that includes formalities, horas, entertainment, and food service. Coordinate with the entertainers and caterers.

Make appointments for hair stylists, barbers, and manicurists.

Make a playlist as well as a do-not-play list for the DJ if there are songs you and your child definitely don’t want.

1 Month Before:
Reconfirm all service providers and the time they are expected to arrive; discuss any special instructions (i.e., give a list of photographs you want taken to make sure the photographer gets them).

Create a seating plan as RSVPs arrive. Call anyone you haven’t heard from. Make place cards and alphabetize them. (If many RSVPs are still not in, add table numbers later as you finalize seating.)

Coordinate a rehearsal time with your synagogue. Some will allow you to video this event instead of the actual service.

Arrange hospitality baskets for out-of-town guests. Include a schedule of events and detailed directions.

Write speeches and toasts.

Have final clothing fittings.

1 Week Before:
Confirm final guest count with caterer. Remember: Once you have guaranteed a number, this is what you will have to pay for, even if fewer guests show up.

Drop off seating cards at party location.

Get checks ready to pay any vendors on the day of your event. Remember to keep cash available for tips.

Take formal family pictures in the synagogue.

Relax and enjoy this special time with your child, family, and friends!




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Cradle of Aviation

<p>Whether you are planning a celebratory gala for 1,500, an intimate business dinner for 50, or an important presentation for 200, the Cradle of Aviation’s staff is eager to provide you with full-service event planning. Flexible spaces of all sizes filled with awesome aerodynamic artifacts, and the giant screen dome theater for presentations make the Cradle of Aviation Museum a truly amazing and interactive locale for your next corporate event.  Engaging, smaller areas create a unique setting for parties of 50 or more, while large, flowing areas and grand spaces accommodate up to 1,500 guests. Eye-popping transformations can create the look and feel you desire, from fun and festive chic lounges to spectacular classic banquets and everything in between. Your guest will enjoy a lesson in history while they soak in the modern atmosphere.</p> <p> </p> <p>Life cycle events –</p> <p>The Cradle of Aviation is for more than just weddings and galas. The various event spaces and exhibits of the museum create spectacular settings for bar/bat mitzvahs, storybook sweet sixteen birthdays, anniversary parties, special celebrations, and even proms.  Interesting exhibits provide built-in entertainment for guests of all ages. Separate areas for gaming and dining mean that kids can have a fun-filled, memorable time while adults are entertained in elegance. The majestic atrium, engaging Red Planet cafe and numerous other galleries can be fashioned to reflect your son or daughter’s individual style or themed creativity to showcase a level of sophistication that will make this momentous occasion one that is truly unforgettable.</p> <p> </p> <p>Weddings -</p> <p>Celebrate your one-of-a-kind day at a historic one-of-a-kind venue where grand, actual aircraft hangars and impressive flight displays create a dramatic backdrop.  Your guests can stroll through historic and futuristic galleries and enjoy awe-inspiring aerodynamic sights while they sip libations and sample savory fare. Continue your celebration in the majestic atrium, where dining and dancing take place under a four-story high glass ceiling adorned with authentic aircraft suspended majestically in mid-air. Whether you are planning an intimate gathering or lavish reception, we will coordinate every detail.</p> <p>To plan your event, contact (516) 829-5493 or [email protected]. Visit CradleAviationevents.com for more information.</p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p> <p> </p>


<p>Celebrate your child’s special day at Adventureland! Let our party professionals plan a day of fun, thrills, and laughter for your child.</p> <p>Family Owned and Operated since 1962, Adventureland is conveniently located on Route 110 in Farmingdale. This iconic amusement park offers 30 rides and attractions, an indoor arcade, a full-service restaurant, concessions, a sweet shop, midway games and more! </p> <p>Adventureland’s Birthday Party packages include admission to the park, unlimited rides, a party hostess, paper goods, and even party hats! Add a delicious lunch to your party or enjoy your own cupcakes!</p> <p>Packages for 15+ guests or 25+ guests available.</p> <p>Hosting adults as well as kids? Adventureland offers platters of wings and wraps, pizzas, and adults over 21 can visit Tony’s Tavern for beer and wine.</p> <p>Make your party extra special and ask about our private party cabana!</p> <p>Score awesome birthday deals on a Party Coordinator to keep your group together or see your child’s name in lights on our marquee on Route 110!</p> <p>Adventureland has rides for everyone, including three roller coasters, two log flumes, a train, carousel, and Bumper Cars!</p> <p>Test your skills in our state-of-the-art Arcade and you can win big! Speed around on the new fast and furious race car game or win prizes like an iPad at our crane games!</p> <p>At Adventureland, you’ll never go home hungry—with tasty snacks like hot pretzels, funnel cakes, and churros, to new favorites like Turbo-nachos and fried Oreos, there’s something for everyone to enjoy!</p> <p>For tickets, birthday party information and more, visit <a href="http://www.adventureland.us/" target="_blank" rel="noopener" data-saferedirecturl="https://www.google.com/url?q=http://www.adventureland.us&source=gmail&ust=1681329213004000&usg=AOvVaw1OPTYU38Qoj7Eu-g4OThmd">www.adventureland.us</a>!</p> <p> </p>

Happy Birds Virtual

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